Full expenses article for personal trainers
| Expense | Claimable? | Notes | Keep |
|---|---|---|---|
| Gym desk fee or room hire | Usually yes | Paying to use space with clients. | Gym invoices |
| REPs/CIMSPA insurance and membership | Usually yes | Required to trade. | Policy and membership |
| CPD and first-aid that keep you practising | Usually yes | Current trade. A career-change degree is not. | Course invoices |
| Bands, kettlebells, TRX you own | Usually yes | Kit for sessions. | Receipts |
| Travel between clients or to a one-off hire | Usually yes | Business journeys. Not home to your usual gym. | Mileage log |
| Website, scheduling software, Stripe fees | Usually yes | How you get paid and booked. | Statements |
| Park pitch or hall hire for bootcamps | Usually yes | Space for the session. | Council or hall invoices |
| Phone and broadband (share) | Sometimes | Client comms and online coaching. | Bills plus split |
| Gym membership | Sometimes | Desk fees yes. A retail membership you would have anyway is only the business share, if any. | Honest note of use |
| Ordinary trainers and leggings | No | Everyday clothes. | n/a |
| Your own protein and supplements | No | Personal consumption. | n/a |
| Client smoothies and “accountability coffees” | No | Entertaining. | n/a |
Usually not claimable
- Everyday gym kit and trainers.
- Supplements you swallow.
- Travel from home to the gym you use as your regular workplace.
- A personal PT you hire for your own training, unless it is a genuine course of instruction that improves how you coach (that is a high bar).
- Fines and penalties.